KloudMD + Tebra

KloudMD doesn't just read Tebra — it writes back. Appointments and cancellations made in Tebra appear in KloudMD within minutes, and bookings made through KloudMD land in Tebra with the correct provider, service, and true visit duration. Your service menu, provider work schedules, and patient records all stay mirrored automatically, and new bookings create the chart in Tebra — no double-entry, ever.

Your website booking widget shows only genuinely open times, scoped exactly how you practice: by provider, service, and location. Build custom booking flows — multi-step questions, virtual vs. in-person choice, phone verification to stop spam bookings — and choose instant confirmation or a request-then-approve mode where your team reviews each booking before it syncs to Tebra.

Most phone AIs take a message. KloudMD's AI receptionist answers every call and text around the clock, checks live availability, re-validates the slot at booking time, and books straight into Tebra during the conversation — then follows up by text. Missed calls become booked patients, even at 9pm on a Sunday.

Because every booking is tied to its source, reporting runs on what owners actually care about: booked visits and revenue, not form fills. See which channels, campaigns, and pages fill the schedule, and follow every patient from first click or call through booked, showed, and sold.

Call tracking with dynamic number insertion attributes every phone call to the campaign that drove it, and stage-based conversions (booked, showed, sold) are pushed back to Google Ads as offline conversions — so your ad platforms optimize toward real appointments and revenue in Tebra, not clicks.

Intake forms and consents are assigned automatically per appointment — including different paperwork per service — and completed from a link before the patient arrives. Reminders and confirmations are fully configurable, and tuned so people never get duplicate messages when Tebra sends its own.

Every patient phone call is recorded, transcribed, and summarized by AI — who called, what they asked for, and what was agreed. The transcript and summary are uploaded straight to that patient's chart in Tebra, so the record reflects the conversation without anyone typing a note after the fact. Nothing said on the phone gets lost between the front desk and the chart.

Booked, cancelled, rescheduled, and no-show events in the synced calendar can trigger no-code workflows: follow-up texts, staff tasks, pipeline stage moves, review requests, and reactivation campaigns. Design the exact journey you want around Tebra, and let it run itself.

Cancellations, no-shows, and missed calls are revenue leaks — KloudMD plugs them. A cancelled or no-show appointment automatically triggers a rebooking follow-up; a missed call gets an instant AI text-back that can rebook on the spot; patients who are due back get procedure-based recall campaigns that keep trying until they rebook; and leads that went quiet are re-engaged with reactivation campaigns. The schedule refills itself.

Integrations are monitored continuously: failed outbound bookings are retried automatically, slot availability refreshes on a fast cadence so the widget never sells a taken time, and your team is alerted if Tebra ever disconnects — before it costs you a booking.