KloudMD
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Website to EMR, automatically

Patient scheduling into your EHR

Patients book online, and the visit lands on your EMR calendar in seconds.

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1Patient books on your website
riverbendfamilycare.com/book
Visit
New patient visitFollow-up
Thursday with Dr. Patel
9:0011:302:15 PM4:00
Your name
Mobile
Book appointment
KloudMD
2It’s on your EMR calendar
Dr. Patel · Thu✓ Synced
9:00M. ChenAnnual physical
10:30
11:30
1:00J. RiveraFollow-up
2:15Dana LopezNew patient · booked online
3:00A. BrooksLab review
4:00
0 phone callsBooked and in your EMR in secondsNo double-booking. No retyping.

Example practice and patient.

Scheduling powered by KloudMD

Practices see 3× more bookings. Try a live booking system below.

michiganpodiatry.comOpen ↗
Foot Healthcare Associates online bookingOpen the live booking page ↗

Foot Healthcare Associates

Podiatry · 4 Michigan officesathenahealth1 / 20
Foot Healthcare AssociatesDentcare NowScottsdale TMS & SpravatoDermatology Institute of DetroitIntegrative NP in PsychiatryElite Foot & AnkleVibrant LifeCosmetic Dental StudiosMiami FeetInner BalanceNave Wellness CenterNatural Beauty Fifth AvenueBelow The BeltTotal Healthcare MDCherry Creek Oral SurgeryOrtho-RejuvPremier Plastic SurgerySpecialized Plastic SurgerySculpt Cosmetic SurgeryAesthetic Surgical Associates

Custom booking systems for complex scheduling

If your scheduling has rules, the booking system follows them. We build it on your website, in your brand, and every booking still goes straight into your EHR.

Get a custom booking system
  • Several providers and locationsEach provider has their own hours, and the phone number changes with the location the patient picks.
  • New and returning patientsEach gets its own path, questions and visit types.
  • In person or virtualTelehealth visits only offer virtual times.
  • Insurance captureCard photos and member ID, or self-pay, are collected before the time is picked.
  • Consult requestsSurgery and high-ticket consults can go to staff for approval, not straight onto the calendar.
  • Many servicesDozens of treatments are grouped by category, each with its own length, provider and deposit.
  • Families on one phoneName and date of birth keep each patient on the right chart.
  • Your own screening questionsCustom questions are saved as form answers your workflows can act on.

Automations that come with every booking

A booking is where the work starts. KloudMD runs the rest, so your front desk does not have to.

  1. Deposit collected

    At booking, so fewer no-shows
    $50 card on file

  2. Intake forms sent

    Signed on the phone, filed to the chart
    ✓ Signed

  3. Reminders texted

    2 days and 2 hours before the visit
    ✓ Confirmed

  4. Cancellations refilled

    The open slot goes to your waitlist
    Slot refilled

  5. Review requested

    After the visit, a text to your Google profile
    ★★★★★

  6. Ad conversion reported

    Your campaigns learn from real patients
    +1 conversion

Patient left before picking a time? Their name and number are saved and AI follow-up takes it from there. Branch any step by provider, service or location with workflows →

What you get

  • Embeds on any website in minutes
  • Booking from your website, Google Business Profile, Instagram, or a link you text
  • Two-way EMR sync — no ghost slots, no conflicts
  • Booking links per provider or service for campaigns
  • Approval mode if you want staff to confirm each request

Common questions

Does it really sync with my EMR in real time?

Yes. Availability is read from the EHR and bookings are written back. If a slot fills in the EHR, it stops being offered online within minutes. KloudMD connects to 50+ EHR and practice-management systems.

Can I control which appointment types are bookable online?

Completely. Many practices start with new-patient consults only, then expand once they trust it.

Can the booking page look like our website instead of a widget?

Yes. The widget embeds in minutes. For practices that want a full scheduling system that matches the site, we build that on WordPress — powered by KloudMD. Both read live EHR availability and write the visit back.

What stops no-shows from online bookings?

Deposits or card-on-file on the types that need them, plus the automatic reminder sequence. Patients who cannot come reschedule themselves.

Does online scheduling work with Dentrix, Athena, or ModMed?

Yes, through the same integration layer as Voice AI and texting. See the Dentrix, athenahealth, and ModMed pages, or the full integrations list.

How is this different from my EHR’s patient portal?

Most patients never log in to a portal. They will book in two clicks on your website, or they will call. KloudMD is the public booking layer, and your EHR stays the system of record. Comparing tools? See KloudMD vs NexHealth.

Is this the same as Google booking?

Google can be one front door. The appointment still has to land in your real schedule. KloudMD is that write-back.

Related

See it on your own practice

15 minutes, your real workflows, no pressure.

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